(KRY UK. CONSTITUTION)
1.1 The organisation shall be called “Kirat Rai Yayokkha – UK”, hereafter to be referred to as and shall be affiliated to the ‘Kirat Rai Yayokkha – Nepal’. The central committee of the organisation is in Kathmandu, Nepal. ‘Kirat Rai Yayokkha’ is working under the supervision of central committee Kathmandu, Nepal.
2.1 The address for the organisation is as follows:
Kirat Rai House
Gamble Lane Ripley
3.1 The aim of this organization is as follows:
a. To celebrate Rai’s festival Sakela once a year, which falls in May – June each year.
b. To organize get together function ”YALAMBAR DAY ”once a year within Rai family in the UK.
4.1 The main objective of this organization is to support and strengthen the Rai family across the UK and give all the vital help as and when necessary.
4.2 To preserve Rai’s languages and culture for the generation while living in the United Kingdom.
5.1 There will be Six types of members in this organization. Which are as follows:
a. Full member
1) Membership of the organization shall be open to everyone above the age of 18 from Rai’s family from all over the United Kingdom regardless of gender or sexual orientation.
b. Honorary Member
C. Distinguished Member
d. Patron Member
e. Life Time Member
2) Any other people regardless of race gender sexual orientation or ability, who completes a membership application form. The honorary members shall not be entitled to cast their vote on the executive committee election.
6. Members Fee
6.1 Each member will have to pay £30.00 to join the organization. The membership number will be issued and recorded which will remain for 3 years and need to renew. The annual general meeting will determine changes within the joining fee.
6.2 The executive committee will have authority to strip down the full members from their membership within one-week notice.
7. Executive Committee
7.1 The Executive committee will consist of the following:
b. 3x Vice Chairman
c. General Secretary
d. Assistant Secretary
f. Assistant Treasurer
g. 17 x Members
7.2 The maximum length of tour for executive chairman will be for three years and he/she can be on that post for two terms only, unless extended by the annual general meeting of one-third vote.
7.3 All other committee members except chairman can remain in the committee longer then two terms.
7.4 The chairman of the executive committee will become advisor automatically after leaving his/her post.
7.5 The members within executive committee must attend at least one meeting throughout a year if he/she fails, the committee will advice the member to step down from his/her position in the committee.
7.6 The committee listed below is to act as politburo member; Chairman, Vice chairman, Secretary, Assistant Secretary,Treasurer and Chairman will select two members to act as politburo member for two years.
8. Election of officers
8.1 Every two years an election officer and two election members shall be selected at the Annual General Meeting of the organisation. They must be full member of the organisation.
8.2 The election officer and the election member’s main duties is to complete election free and fairly. They are not entitled to become candidate themselves. Election officer and election members remain in election committee until the period of that election.
9. Power and Duties of Committee
9.1 Executive committee of the Organisation shall control the affairs of the organisation.
9.2 The committee shall meet at agreed intervals and not less than three times per year.
9.3 To control the affairs of the organisation on behalf of the members.
9.4 To keep accurate accounts of the finances of the Organisation through the Treasurer. These should be available for reasonable inspection by members and should be audited before every annual general meeting.
9.5 The organisation shall maintain a bank current account and the Treasurer and Secretary shall be authorised to sign organisation cheques.
9.6 To make decisions on the basis of a majority votes. In the case of equal votes, the Chairman shall be entitled to an additional casting vote.
10. General meetings
10.1 The Annual General Meeting will be held 1000 hours first Saturday of May each year and followed by Executive Committee meeting, which will be held on first Saturday of September and January consecutively.
10.2 Annual general meeting notice will be published in local Nepali newspaper and BFBS Gurkha radio Shorncliffe.
10.3 Written notice shall be given to executive members only of the annual general meeting by circulating a letter at their home address by the secretary.
10.4 Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.
The business of the Annual General Meeting shall be to:
10.5 The secretary will read out the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.
10.6 Receive the audited accounts for the year from the Treasurer.
10.7 Receive the annual report of the Committee from the Secretary.
10.8 The executive committee will select 3-members auditor committee.
10.9 Review membership rate in each five years period and agrees them for the forthcoming year.
10.10 Transact such other business received in writing by the Secretary from Members 14 days prior to the meeting and included on the agenda.
10.11 The Treasurer of the organisation will be allowed to spend £50.00 per month with authority of the chairman. All other transaction should be addressed at the committee meeting. All transaction should be supported by receipts as a proof and kept in to the office for minimum three years.
10.12 The agenda could provide for “Any Other Business”, but Members should be encouraged to refer other items to the General Committee and give the required notice for important Annual General Meeting.
10.13 Special General Meetings may be convened by the Executive Committee or on receipt by the Secretary of a request in writing from not less than 60% Full Members of the Organisation. At least 21 days’ notice of the meeting shall be given.
10.14 Nomination of candidates for election of Officers shall be made in writing to the Secretary at least 30 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.
10.15 At all General Meetings the chair will be taken by the Chairman or in his/her absence, by a deputy appointed by the Organisation.
10.16 Decisions made at a General Meeting shall be by a majority of votes from those Full Members attending the meeting. In the event of equal votes, the Chairman shall be entitled to an additional casting vote.
10.17 A quorum for a General Meeting shall be 60% Executive committee and including the Chairman, Secretary and Treasurer.
10.18 Each full member of the organisation shall be entitled to one vote at General Meetings.
11. Alterations to the Constitutions
11.1 Any proposed alterations to the organisation constitution may only be considered at an Annual or Special General Meeting convened with the required written notice of the proposal.
11.2 Any alteration or amendment must be proposed by a full member of the organisation and seconded by another full member.
11.3 Such alterations shall be passed if supported by not less than two-thirds of those full members present at the meeting, assuming that a quorum has been achieved.
12.1 If, at any committee meeting of the organisation, a resolution were passed calling for the dissolution of the organisation, the Secretary shall immediately convene a Special Committee Meeting of the organisation to be held not less than one month thereafter to discuss and vote on the resolution.
12.2 If, at that special committee meeting, the resolution is carried by at least two-thirds of the full members present at the meeting, the executive committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the organisation and discharge all debts and liabilities of the organisation.